SANTA BARBARA MUSIC PUBLISHING
CHORAL MUSIC SUBMISSION GUIDELINES
ARRANGEMENT OF A FOLK SONG
Note: if the folk song is a standard, we are unlikely to be interested in it unless the arrangment has something fresh and unique to offer.
• Document your source; if possible, include the source copy with your submission.
• Country of origin: this can be difficult to ascertain with English language pieces; we will help with the research if we decide to publish the piece.
• Check our catalog before submitting a piece; if we already have an arrangement of a folk song, we will not want another similar one.
• Include a copy of the poem as the poet wrote it.
• Document the poet: name, dates, country
• If the poet is living and the poem unpublished, include a signed permission for publication.
• For the published poem, include contact information we can use to obtain permission: publisher, ISBN number/title/author of the book where the poem is found. Before issuing a contract, we will need to procure the permission; be prepared for a long wait and possible disappointment.
• Poet royalty: typically half the royalty. If the poet is a friend, deal with this from the get-go and let us know what the agreement is.
• Foreign language pieces must include a translation.
We suggest the composer provide this along with the submission. A careful check of the range may cause some editing to take place before the piece is submitted. We prefer moderate ranges appropriate for the targeted choir.
If you have something to share about the creation of the work, include it with the submission.
We only publish sacred pieces that are geared to the concert hall; if they are also appropriate for church, that is fine. We do not any longer publish music that is solely appropriate for church use.
EDITION OF A PUBLIC DOMAIN PIECE
Include a copy of the original source piece. With so many public domain pieces now available for free on the internet, we rarely have interest in these pieces.
LARGER WORK (eight minutes or longer)
Do not send a large work unless you are a composer already well established in our catalog; then inquire first before making the submission.
A recording of a live performance will be a must in evaluating some pieces and is recommended for all submissions. Do not submit pieces that have not been performed.
A brief statement of introduction is appreciated.
ONE PIECE AT A TIME
It is better to send one good piece, not several pieces.
FORMAT OF THE PIECE
We work with both Finale and Sibelius created pieces; if your piece is accepted for publication, we will request the computer file in one of these formats. If the piece was done in some other format, we will request that you get it converted to Finale or Sibelius.
If the piece has been sent to more than one publisher, indicate this in the cover letter. We do not recommend this procedure.
HOW TO SEND YOUR SUBMISSION
Mail your submission to:
Attn: Barbara Harlow
260 Loma Media Road
Santa Barbara, CA 93103
Please include your email and mailing address with your submission.
• We do not return submissions unless an SASE with proper postage is included. If you want only a recording returned, provide the envelope with postage.
• As a rule, we do not accept faxed submissions. There may be a case where this is necessary, but this is not the preferred procedure.
• Email direct to Barbara.Harlow@gmail.com
• Subject of email: piece title / submission
• One piece per email
• Send Finale or Sibelius files, no PDFs
• Prepare your piece for midi listening:
.....If you use Sibelius, use the MIXER to assign the playback instruments.
.....If you use Finale, use INSTRUMENTS to assign tracks for each staff, and to assign the playback instruments.
• The file must be labeled with the actual piece title (not "score" or a single word from within the title)
• Include a recording if you have one (mp3) - label it with the piece title
• If sending a recording, include the name of the choir and the conductor.
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